Project Assistant

Group: Clinical Operations

Reports to: Associate Director or above in Clinical Operations

The Project Assistant will provide administrative and technical support to the project manager and team members of assigned projects during any and all phases of the project (planning, initiation, monitoring, data management and reporting). The Project Assistant must be able to anticipate the needs of a project manager and team and prioritize their workload and schedules to meet these needs. Organize project manager and set up appropriate systems (i.e., follow-up systems) to allow for greater efficiency.

Responsibilities Include:

Provide administrative support to the project manager and project team using Word for Windows, Excel, Project, PowerPoint, Adobe Acrobat, and other software and systems. Promote communication among team members. Serve as administrative liaison for the project team members and external vendors. Obtain and disseminate schedules and calendars; prepare and distribute agenda for project team meetings and client technical meetings; prepare and distribute minutes of project team meetings and client technical meetings. Provide project manager with project status updates; maintain project tracking tools; compile data for project status reports, compile study-related materials. Organize all incoming and outgoing correspondence for the project manager.Assist/ oversee in the planning and scheduling of investigator and other technical meetings. Provide general administrative support in office managerial tasks such as filing, faxing, database entry, organizing events and special projects, and other miscellaneous duties as assigned. Obtain and maintain general project supplies.Provide customer relations support for client specific activities e.g. answering client specific help desk calls. Provide safety support under the supervision of the Drug Safety Manager including, but not limited to the review, route, entry, and follow-up of site-reported safety events and writing of various safety documentation. Provide monitoring support under the supervision of the CRA Manager including, but not limited to study status tracking, site follow-up, and ordering of various site materials. Under the direction of the Project Manager, liaise with site personnel regarding safety and monitoring processes and procedures.

Minimum Requirements

High school or equivalent. BA/BS preferred. At least 6 months administrative experience or experience in a healthcare-related industry. Other professional and/or educational experience may contribute toward this minimum requirement, as determined on a case by case basis. Qualified candidates will have advanced proficiency in computer skills (Microsoft Word, Excel, Project), the ability to be flexible and take direction, a positive attitude, and good interpersonal and communication skills and will be detail-orientated, motivated to work in a fast-paced environment, and capable of handling confidential matters. Candidates will be capable of handling multiple tasks and have the ability to establish priorities and meet tight deadlines. English language proficiency is a must.

Submit Your Resume

If you would like to be considered for a position at Veristat, please submit your resume to Human Resources at hr@veristat.com